Administrative Assistant - CT

Princeton Hydro is seeking an Administrative Assistant to join our firm, out of our Glastonbury, Connecticut office!  Full time and part time candidates will be considered. Princeton Hydro was founded in 1998 with the specific mission of providing integrated ecological and engineering consulting services, Princeton Hydro offers expertise in natural resources management, water resources engineering, geotechnical design and investigation and regulatory compliance. We take great pride in producing high-quality products, which is achieved by our highly skilled and talented team.


Reporting to the Director of the New England Regional Office, the successful candidate will demonstrate a proven track record of office management and administrative support, with exceptional customer service skills, both over the phone and in-person. The ability to work independently and to prioritize tasks is essential. The ideal candidate should be a problem-solver and a team player. Job responsibilities include, but are not limited to:

  • Supporting office staff including the Director in office and administrative tasks
  • Assisting with tracking project finances and schedules.
  • Reviewing technical reports; ensuring the QA/QC of documents including correspondence, reports, proposals (RFP & RFQ), memos, and emails. 
  • Assembling, emailing or sending via FedEx or USPS completed documents to the client or proposal submissions
  • Monitoring and maintaining office supplies inventory; reviewing and approving office supply acquisitions 
  • Ensuring security, integrity, and confidentiality of data
  • Overseeing invoices and Visa charges coming out of the office to assist the billing department with direct project costs
  • Ensuring timesheets, expense reports, and logs for printers and postage are filled out accurately and timely for billing purposes 
  • Taking meeting minutes for projects, proposals and phone conferences for use as a reference document 
  • Assisting staff in keeping certifications up to date and registering for new certifications, conferences, and seminars
  • Coordinating travel arrangements and hotel accommodations for staff, as well as vehicles rentals as needed
  • Answering and routing calls to appropriate personnel or taking detailed messages when necessary; greeting visitors to the office
  • Completing general office report filing, setup/breakdown of office for meetings/events, and maintaining a presentable and organized space. 
  • Assisting with the development of marketing proposals, and revising/updating marketing materials in conjunction with the marketing department 


Qualifications:

  • Prefered two (2) years of administrative experience, supporting both office and executive staff
  • High school diploma or equivalent required; preferred college degree in English, business administration/management, marketing, or accounting
  • Excellent organizational skills with keen attention to detail
  • Excellent interpersonal and communication skills; flexible demeanor, ability to adjust priorities with ease
  • Ability to organize and manage large amounts of files, tasks, schedules and information
  • Self-starter, capable of working independently and without supervision
  • Strong sense of problem-solving skills
  • Detailed oriented with high level of accuracy and good proofing skills
  • Eager to take on new projects or skills
  • Exceptional customer service skills
  • Ability to adapt to task changes associated with workload
  • Ability to prioritize, multitask, and manage time effectively
  • Highly proficient in MS Word/Excel/Powerpoint, G-Suite (gmail, calendar, docs, sheets, slides), and Adobe Acrobat Pro 
  • Strong verbal and written communication skills, with the ability to communicate and interact effectively by phone and email
  • Knowledge of financial principles and accounting terminology.


The ideal candidate should have a proactive attitude, a positive and enthusiastic approach to their workday, the ability to work as a team, and the ability to work closely with, be mentored by, and effectively communicate with other administrative and technical staff.

 

Qualified candidates must also be willing to live our firm’s core values of 1) integrity, 2) creativity, 3) endeavoring to be the best, 4) fostering human potential, 5) a positive working atmosphere, 6) quality, and 7) safety.

 

Princeton Hydro is an Equal Opportunity Employer and offers competitive salaries, health insurance, 401K retirement, paid vacations (commensurate with hours worked, i.e. part time or full time) and a culture committed to changing our ecosystems, quality of life and communities for the better. Consider a career move to our award-winning environmental company by sending a cover letter and resume to resume@princetonhydro.com with the subject line “Administrative Assistant Glastonbury” by August 15, 2019 at 5 pm.