Administrative Assistant - Sicklerville

Princeton Hydro is seeking an Administrative Assistant to join our firm! This full-time role will be located primarily in our Sicklerville, New Jersey office (just east of 20 miles from Philadelphia). Founded in 1998 with the specific mission of providing integrated ecological and engineering consulting services, Princeton Hydro offers expertise in natural resources management, water resources engineering, geotechnical design and investigation, and regulatory compliance. We take great pride in producing high-quality products, which is achieved by our highly skilled and talented team.

Reporting to Sicklerville’s Office Manager with some oversight from our Executive Personal Assistant and Communications Specialist, the successful candidate will demonstrate a proven track record of office management and administrative support, with exceptional customer service skills, both over the phone and in-person. The ability to work independently and to prioritize tasks is essential. The ideal candidate should be a problem-solver and team player.  Job responsibilities include, but are not limited to:

 

  • Answering and routing calls to appropriate personnel or taking detailed messages when necessary; greeting visitors to the office
  • Planning and organizing events such as meetings, brown bag lunches, and office social events
  • Ensuring the QA/QC of documents including correspondence, reports, drafts, proposals (RFP & RFQ), memos, reports, and emails. Assembling, emailing or sending via FedEx or USPS completed documents to the client or proposal submissions 
  • Monitoring and maintaining office supplies inventory; reviewing and approving office supply acquisitions 
  • Ensuring security, integrity and confidentiality of data
  • Overseeing invoices and Visa charges coming out of the office to assist the finance department with project direct cost/ invoicing
  • Ensuring logs for printers and postage are filled out accurately for billing purposes 
  • Taking meeting minutes for projects, proposals, and phone conferences for use as a reference document 
  • Assisting staff in keeping certifications up to date and registering for new certifications, conferences and seminar registrations 
  • Coordinating travel arrangements and hotel accommodations for staff, as well as vehicles rentals as needed 
  • Responsible for general office report filing, setup/breakdown of office for meetings/events, and maintaining a presentable and organized space. 

Qualifications:

  • A minimum of five (5) years of administrative experience, supporting both office staff and assisting in office operations
  • Excellent interpersonal and communication skills; flexible demeanor, ability to adjust priorities with ease
  • Ability to organize and manage large amounts of files, tasks, schedules and information
  • Ability to adapt to task changes associated with workload
  • Ability to prioritize, multitask, and manage time effectively
  • Self-starter, capable of working independently and without supervision
  • Strong sense of problem-solving skills
  • Detailed oriented with a high level of accuracy and good proofing skills
  • Eager to take on new projects or skills
  • Exceptional customer service skills
  • Highly proficient in MS Word/Excel/Powerpoint, G-Suite (Gmail, calendar, docs, sheets, slides), and Adobe Acrobat Pro 
  • Strong verbal and written communication skills, with the ability to communicate and interact effectively by phone and email.

 

Qualified candidates must also be willing to live our firm’s core values of 1) integrity, 2) creativity, 3) endeavoring to be the best, 4) fostering human potential, 5) a positive working atmosphere, 6) Quality, and 7) safety. 


Princeton Hydro is an Equal Opportunity Employer and offers competitive salaries, health insurance, 401K retirement, paid vacations and a culture committed to changing our ecosystems, quality of life, and communities for the better. Consider a career move to our award-winning environmental company by sending a cover letter and resume to resume@princetonhydro.com with the subject line “Administrative Assistant Sicklerville” by August 15, 2019 at 5 pm.